Public Hearing: MAG Draft 2018-19 Budget

Public Hearing:

When:  7:00 p.m. on Thursday, May 24, 2018

Where: The Clyde Companies Building, 730 North 1500 West, Orem UT 84057,

Why: To receive comment on the proposed budget for Fiscal Year Beginning July 1, 2018 and ending June 30, 2019.

This budget is intended to address the needs and priorities of the member jurisdictions within the Mountainland Association of Governments. We hope the cities and counties will take the opportunity to review and study it and provide comments to the Executive Council regarding the priorities established. Every effort has been made to leverage and match every dollar to its maximum potential.

This is a balanced budget as is required of MAG. The total number of benefitted staff members has decreased from 33 to 31, consistent with our staffing plan.

The outlook for the organization is strong. Our biggest challenge as we move forward is succession planning to replace current staff expected to retire over the next few years. Our plan is to have some transitional overlap of employees which will show a temporary increase in salary and staffing, however it is expected that new employees who will be replacing longer-term employees will be funded at lower levels. Additionally, we will be reassessing work load to ensure all staff are being utilized at equal levels, and some individual work assignments may be changed from time to time as needed.

The general fund budget concept of $0.25 per capita dues rate is continued in this year's budget, which is the same rate as established in 2005. The most recently adopted population numbers (2016) are used in this budget and has slightly increased the General Fund allocation by $4,660.

MAG’s current expenses are tracking at our budgeted amounts from last year.

Budget Format

Some of our grants and contracts are for time periods other than the standard July 1 to June 30 fiscal year and may start and end at different times. This situation forces us to make "best estimates" on revenue and expenditures for the established fiscal year. We use past financial records to back up these estimates since our accounting system follows the grants and contracts management process.

This year we are continuing to present to you a "current contract actual" budget and then adapting a "2018- 2019 annual" budget plan which represents the proportionate share of the "current contract actual" budget we propose to spend between July 1, 2018 and June 30, 2019.

The "current contract actual" budget figures all tie back to our accounting system and are defensible in every detail. The “2018-2019 annual” budget figures will continue to represent the “best estimates” approach of the past. The budget reflects "cost category" annual comparisons in pie chart format (similar to the annual audit presentation) in answer to the need for year-by-year comparison.

Budget Context

This budget reflects a snapshot in time. As stated earlier, revenue sources include several grants coming to Mountainland at different times of the year and for differing lengths of time. Several staff may perform work tasks within a single grant and it may also take more than one grant source to completely fund a single work program.

As each grant is received, slight modifications may be necessary in order to meet actual contractual obligations. However, Executive Council and the appropriate Advisory Committees review and approve each work program separately from this budget according to specific grantor and program requirements. As they are approved, these work programs and actual budgets become amendments to the MAG budget.

Download and Read the Entire DRAFT Budget Document (PDF)